Having a HTML email signature unlocks the power of clickable links and changeable content, making your email signature far more interactive.
Here’s how you can do it in Gmail.
Copying your new email address
1. Click on the link shared with you to open your email signature.
2. Click on any white space inside the screen.
3. Press Ctrl + A if you’re on Windows, or Command + A if you’re on a Mac. This will highlight the whole signature. Then, press Ctrl + C to copy the signature.
Setting it up on Gmail
1. Open Gmail on a new tab in your browser (we’re using Chrome for this example) by typing “mail.google.com” in the address bar.
2. Click the gear icon in the top right-hand corner and select “See all settings” from the drop-down menu.
3. In the “General” tab, scroll down to find the ”Signature” section.
4. Click on + Create New, insert the internal name of your signature then select Create.
5. Paste your signature into the box provided. You can do this by right-clicking in the signature box, then selecting Paste.
6. Once you’re happy with your signature, you can choose when you want it to appear by navigating to “Signature Defaults.” Use the dropdown menus under FOR NEW EMAILS USE and ON REPLY/FORWARD USE then select your signature.
7. Scroll to the bottom of the page and click Save Changes.
8. That’s it! Your signature will now be automatically inserted to the end of any emails you send from Gmail.
Need a way to manage your team’s Gmail signatures centrally? Just want to see how much else is possible in your Google Workspace? As a certified Google Cloud partner, we’re here for you! Drop us an email on [email protected], and we’ll be happy to discuss the available options with you.